The key thing for businesses is to increase and stabilize revenue, especially in 2021, when things are abrupt and hybrid or remote work culture is prevailing, keeping track of every project, resource management for on-time delivery, and task monitoring and reporting matters a lot. In this quest, integrating cloud-based agile project management is the only solution that supports project planning, progress tracking, and reporting easily.
Here in this article, we have identified 05 reasons that make manual in-house project management difficult. Besides, we have done all the legwork to help you identify the right project management tool the moment you see it and compare the scoop of multiple applications to find the best match. Lastly, you will find a brief overview of how monday.com can serve as a reliable solution for you. To know more about the monday.com customization, integration, and implementation process, you can reach out to monday.com Consultants at Techloyce.
Learn More: All You Need to Know about Agile Project Management With monday.com
Reason To Use Project Management Software
1. Spreadsheet
One of the worst things that all manual operating business has to face is sorting, searching, and tracking data. Since all businesses are using Excel or any other software that use column and rows to maintain attendance, index and allocate projects, assign tasks and manage resources. Hence a single click or crash can cause a problem for the organization. So, if you are using excel to store and share data then, it is recommended to back up, or simply start using a cloud application.
2. Continuous Need For Data Migration
Another thing associated with the manual project and task management is, it requires a continuous effort to migrate data from one application to another. On the other hand, having multiple files for a single project make thing difficult for the executive to monitor and track the performance.
3. File-Sharing Hussle
In an unconnected organization, the worst thing a person has to face is to open multiple applications simultaneously e.g., a combination of Outlook, Skype, Jira, Basecamp, etc. to share documents and collaborate on projects. Thus, the third reason on our list is, using multiple applications to communicate.
4. Business Development & Expansion
A business cannot remain in its start-up phase forever, hence, the fourth reason on our list is business expansion. It is the most important driving element that enhances the need for implementing robust collaboration software with every passing moment and as you expand your business. Moreover, having no systematic mechanism in place to govern and monitor the progress of projects, makes interdepartmental and team communication, collaboration, and resources allocation difficult.
5. Time Management
Missing deadlines or forgetting to send a file and being unable to attend a meeting with clients are some of the signs that you need to be varied off, especially when you are growing horizontally and vertically. One of the major reasons behind this is not managing time efficiently.
Read More About 3 Best Application For Agile Project Management
Must have Feature of Project Management Software
Finding the right project management software is not easy when there are dozens of applications available in the market. But what if we told you that there is a way to distinguish the one application. Here is a list of pointers that you should look for while selecting one particular app.
1. Security
This is the most important thing that you need from the software. One cannot afford to loos single information hence having a system that supports custom access, multi-layer security patch, and verification of device before letting any third party access the file.
2. Screen Optimization
While working remotely, people often don’t have access to their primary devices e.g. desktop or laptops. So, when you hunt for the right project management software, make sure it supports multiple screens. On top of that, it should also have an operating system-friendly intuitive design.
3. Integration
Every business, company, or industry has a favorite tool they use from hosting meetings to support team communication and collaboration to document sharing. But this doesn’t mean that you abandon them once you get a new application. Not all employees can accept the change that easily. Hence, be sure to ask for integration support while consulting any CRM or ERP consultant.
4. Automation
The moment you start growing your business you require a robust system to handle all the recurring tasks. Therefore having a feature in your app that supports automation of everything from task assigning to auto-population of collaboration requests and deadline reminders can save a lot of effort for your employee. Moreover, having everything organized to lessen the risk of miss deadlines.
Also Read: monday.com—A Complete Solution For Social Media Management
How monday.com Assist In This Quest
monday.com is a project management application that is designed to assist businesses all types and sizes to manage projects, resources, and deadlines without losing sight of deadlines. It offers 100 plus templates that one can use to create a highly personalized workflow or project management system. In addition to this, it offers Kanban, Gantt, and Timeline View, which one can use to view the progress of a project and the status of a task. The best thing about this is, it offers the freedom to modify the project or create milestones for a task at any point.
In addition to the view, it consists of an in-build communication system, by using which employees can share documents, create forms and customize without losing control over the file. It doesn’t stop there, rather it offers a comprehensive automated system where one can create a custom workflow that automatically assigns tasks, sends a notification, and proactively send reminders that prevent employees from missing any deadline.
Creating a project, employee, or task progress report requires a lot of time, which monday.com understands, and hence it allows the users to use the pre-build chart, bars, and reports template and simultaneously export visuals at any point in time. Moreover, you can create a custom report by filtering the data based on years, months, customer segments, and projects.
Unlike other project management applications, the user can customize the dashboard based on their need. With the ‘My Work’ feature employees can get a comprehensive view of all the tasks they are assigned, in a sorted and organized way with priority.
Conclusion
When a business grows and a team expands, you need a comprehensive system to keep everything organized from project to resources allocation and reporting. Hence, having a system that allows you to track and scale progress becomes essential. If you are in the process of finding the right project management software then it is recommended to opt for the one which offers security, task automation, reporting, and integration features just like monday.com. To know more, get in touch with monday.com Consultants.
